How to courier your documents within a major city in 2023

Can you send essential documents by courier?

Whilst it may seem counterproductive to courier your documents with the latest technological advances available, you may find you still need this service within your business at various points. Many companies have to send a hard copy of signed documents for legal reasons, so it’s crucial to find a courier company you can trust to
deliver your confidential papers safely and effectively. The last thing you want is your documents to end up in the wrong hands!

This month, Mango Logistics looks at how to protect your documents before your chosen courier takes them to their final destination and what you should look for in a trusted courier company

Courier your documents safely and securely

Paper documents can be delicate, so before sending them on to their new location, it’s vital that you take the time to package them correctly, so they make the journey. We have put together some top tips below that you can use when finalising your documents:

Think about your envelopes

If your documents are confidential, you will need to protect these so no one can see the contents. Consider using a thick opaque envelope to prevent others from reading. If your documents are likely to get bent during their trip, use a hard-backed envelope to stay intact.

Make people aware your documents are confidential

If your papers are only for the recipient’s eyes, ensure you make it clear that the contents are confidential. Stamp the front clearly with a ‘confidential’ stamp and address your package clearly so there can be no uncertainty.

Does your package need bubble wrap?

If you send your package in a box, you may wish to include protection for your items. This will help support them during transit and ensure they arrive at their destination in pristine condition.

What to look for in a trusted courier company

Gone are the days of standing in long post office queues, waiting for you to be called forward so you can send all your important documents across the city. Now we have the benefit of trusted courier companies who ensure our mail is delivered on time, every time. But how do you go about finding the perfect courier company for you, and what should you look for in a courier company? Mango Logistics have five top tips you should follow when when fnding a courier partner to work with:

Flexibility

Being a courier means being flexible and fitting in with the client’s requirements. Having a courier that has very limited collection and drop-off times is no good if you need urgent documents delivered on the same day. Discuss your courier company’s flexibility with them to ensure they will be able to support you when you need it most.

Cost-effective

Delivering your confidential documents should be cost-effective for you and your team. Whilst you are paying for the knowledge that your parcel will be protected from the moment it leaves your hands to when it is signed for at the other end, you need to know that the service you are paying for is viable for the long term.

Previous experience

How much experience does your courier team have? Understanding the process of couriering confidential documents requires a team with leading expertise in the logistics industry who understands the importance of delivering your documents effectively and following through on their promises. Don’t be afraid to ask about the experience of your chosen courier company to make sure they are up to the job.

Knowledge of the city

Couriers need to be effective, understand the roads they are travelling on and have a good sense of direction to navigate a busy city. Choosing a company that doesn’t understand the local area means they are likely to get lost and they won’t be able to deliver your important documents on time. At Mango Logistics, we have a brilliant understanding of the City of London, so much so  that in the following postcodes: W1, WC1, WC2, EC1 ,2 ,3 4, SW1, SE1, we offer a one-hour delivery promise – that’s how confident we are about our street savvy courier team.

Positive feedback from others

Google reviews and social media platforms are a great place to start when looking for testimonials. Don’t just take the word of your chosen courier company. Take some time to look at the feedback they have received from others who are in your position. If they have received average reviews or primarily negative feedback, the chances are they are not the right courier team for your needs.

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Book a courier for your business with Mango Logistics

For decades, Mango Logistics has been proud to support commercial and private clients across the UK and internationally with their logistics needs. From same-day courier deliveries to next-day multi-drops and international e-commerce solutions, Mango Logistics has become a leader in the logistics and warehouse storage needs for London and beyond.

We understand the needs of our clients and aim to support them by offering simple and effective courier services using our fleet of green vehicles. If you are looking for a trusted courier partner that you can rely on, contact Mango Logistics today.